Job Openings
Helen Keller Services
05/10/2023
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ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
- Provides administrative support to regional office and regional services coordinator including answering emails, answering telephone calls, drafting memos, typing and faxing documents.
- Creates, maintains, and manages financial record keeping, reports, files and data including travel reimbursements.
- Organizes and processes work in a timely manner, including responding and follow up to requests from consumers, service providers and others.
- Organizes and maintains consumer files.
- Responds to all inquiries in a timely, customer friendly manner.
- Prepare and process reports in a timely manner.
- Manage data in File Maker Pro. Run reports as needed
- Maintains the general office area, including office equipment.
- Orders and maintains office supplies.
- Prepare, generate and disseminate all HKNC Regional Representative reports;
- Manage email correspondence, telephone calls, typing/scanning and faxing documents;
- Input and analyze mathematical and budgeting data;
- Provide training to existing and new staff with FMP, KLAS database and Outlook calendar;
- Management of region state contract services and fee schedules;
- Compile monthly IRs, EOMs, quarterly and annual reports for region(s), and AmEx;
- Utilize process for approval: supply and equipment requisitions, check requests, travel expense reports, invoices, TTRs, and other requests;
- Disseminate HKNC-related material to region(s) contacts, including HKNC program & professional learning announcements, & DBAW;
REQUIRED EDUCATION and/or EXPERIENCE
- High School graduate/equivalent; college or secretarial school graduate
- Knowledge of Financial Record Keeping
- Minimum of 3 years work experience in Administrative/Office Management
- Knowledge of general office equipment and procedures
- Use of computer hardware and software programs (MS office, MS Teams, Adobe, Zoom)
- Use of Network Drive, databases FMP and KLAS, and National Registry Form
- Computer literacy (outlook, internet explorer, chrome)
- Work independently with/without supervision and in teams;
- Multi-tasker, detail-oriented, self-motivated, creative and experienced in practicing informed decision-making skills;
- Effectively use time management skills for organization, complying with established deadlines, and follow-up;
- Knowledge in utilizing FileMaker Pro (FMP), and KLAS database, where appropriate, and export and aggregate data for reports per request;
Benefits:
- Medical, Dental Insurance, Vision Insurance
- 2 weeks vacation
- 12 paid sick days
- 2 paid personal days
- Paid Holidays Off
- Life Insurance
- Short/Long Term Disability
- 403b Program w/Employer Match
- Employee Assistance Program
- Career Advancement opportunities
E_mail:
eoliver@helenkeller.org
Phone:
(516) 833-8301 Ext:268
Cert:
Any Certification