Job Openings

Helen Keller Services

05/10/2023

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Provides administrative support to regional office and regional services coordinator including answering emails, answering telephone calls, drafting memos, typing and faxing documents.
• Creates, maintains, and manages financial record keeping, reports, files and data including travel reimbursements.
• Organizes and processes work in a timely manner, including responding and follow up to requests from consumers, service providers and others.
• Organizes and maintains consumer files.

• Responds to all inquiries in a timely, customer friendly manner.
• Prepare and process reports in a timely manner.

• Manage data in File Maker Pro. Run reports as needed
• Maintains the general office area, including office equipment.
• Orders and maintains office supplies.

• Prepare, generate and disseminate all HKNC Regional Representative reports;
• Manage email correspondence, telephone calls, typing/scanning and faxing documents;
• Input and analyze mathematical and budgeting data; 
• Provide training to existing and new staff with FMP, KLAS database and Outlook calendar;
• Management of region state contract services and fee schedules; 
• Compile monthly IRs, EOMs, quarterly and annual reports for region(s), and AmEx;
• Utilize process for approval: supply and equipment requisitions, check requests, travel expense reports, invoices, TTRs, and other requests;
• Disseminate HKNC-related material to region(s) contacts, including HKNC program & professional learning announcements, & DBAW;

REQUIRED EDUCATION and/or EXPERIENCE 

• High School graduate/equivalent; college or secretarial school graduate
• Knowledge of Financial Record Keeping
• Minimum of 3 years work experience in Administrative/Office Management 
• Knowledge of general office equipment and procedures
• Use of computer hardware and software programs (MS office, MS Teams, Adobe, Zoom)
• Use of Network Drive, databases FMP and KLAS, and National Registry Form
• Computer literacy (outlook, internet explorer, chrome)

• Work independently with/without supervision and in teams;
• Multi-tasker, detail-oriented, self-motivated, creative and experienced in practicing informed decision-making skills;
• Effectively use time management skills for organization, complying with established deadlines, and follow-up;
• Knowledge in utilizing FileMaker Pro (FMP), and KLAS database, where appropriate, and export and aggregate data for reports per request;

Benefits:

• Medical, Dental Insurance, Vision Insurance 
• 2 weeks vacation
• 12 paid sick days 
• 2 paid personal days 
• Paid Holidays Off 
• Life Insurance
• Short/Long Term Disability
• 403b Program w/Employer Match
• Employee Assistance Program
• Career Advancement opportunities 

E_mail: eoliver@helenkeller.org

Phone: (516) 833-8301 Ext:268

Cert: Any Certification