Job Openings

Arizona Industries for the Blind

01/19/2023

Key Duties:

Administrative:

·         First contact with guests to AIB, assist and direct as necessary with a friendly and professional demeanor.

·         Provide a clean, neat, and organized first impression in the office area.

·         Manage the guest process including the AIB Guest Sign-In Sheets binder, guest badges, retention of Sheets, and other activities, as necessary.

·         Operate a multi-line telephone system accurately and professionally.

·         Process and accurately route the incoming and outgoing mail, inter-departmental mail, and other deliveries, as necessary.

·         Contribute proficient, helpful, and positive support to the Management Team including the CEO/President.

·         Manage office tasks such as copying, sorting, filing, faxing, maintenance of files, directories, and other administrative documents.

·         Manage the Conference Calls / Teams Meetings with Dial In and conference rooms schedules.

·         Accountable for travel arrangements, such as booking flights, rental vehicles, hotel, and other reservations.

·         Accountable for overseeing the maintenance of office equipment located in the administrative offices.

·         Monitor and order office supplies timely and accurately by preparing supply requests and Purchase Orders (Pos).

·         Provide support to Fleet Management that includes managing vehicle keys, gas cards, vehicle logs, maintenance, and providing appropriate documents to the Accounting Business Unit timely and accurately.

·         Manage the Unusual Incident report and Property Loss report processes.

Human Resources:

·         Provide support in the recruiting process by providing applications to candidates, scheduling interviews, and compile interview packets.

·         Maintain the Applicant Voluntary Self-Identification tracking spreadsheets along with applications, resume’s, and other application related documents.

·         Assist with new hire documents and provide backup with new hire orientation.

·         Accountable for the new hire orientation process to include documents, assistance to new employees, and creation of new employee files.

·         Communicate new hire information to the Accounting and IT Business Units to include a picture of the new employee for identification badges.

·         Maintain all employee files per predetermined protocol.

·         Complete the Personnel Action Forms (PAF) along with other necessary documents and enter the information regarding the actions of the employees into the HRIS.

·         Provide backup representation to the Safety Committee.

Additional Duties:

·         May be required to work overtime as necessary.

·         Comply with the policies, procedures, and regulations of AIB.

·         Perform other duties as directed.

E_mail: tmicnhimer@azifb.com

Phone: 6232337903

Cert: Any Certification

Great benefits available to you right away.

• Low cost, quality medical, dental, and vision benefits.
• Voluntary life insurance and short-term disability benefits.
• AIB paid life insurance and long-term disability benefits.

Lots of paid time off, which start accruing on day one.

• Twelve days of annual leave.
• Twelve days of paid sick leave.
• Eleven paid holidays.

An AIB sponsored retirement plan.

• A 401-k plan with a generous company matching contribution.
• Available after 90 days of employment.